Schedio vs Deputy: which one fits your team?
Last reviewed: July 2026
Prices exclude tax – any applicable tax is added at checkout.
- Pick Deputy if you need enterprise workforce management – demand forecasting, fair-workweek compliance tooling, time & attendance across many regions.
- Pick Schedio if you want a live shift dashboard a new manager reads in ten minutes, priced so the headcount does not change the bill.
- Pricing: Deputy prices per user per month, in tiered plans (Lite / Core / Pro); Schedio is $49/month per location, unlimited team members.
Side by side
$49/month per location, unlimited team members
Per user per month, tiered plans (Lite / Core / Pro) that bundle scheduling and time & attendance
None – staff logins never cost extra
Yes – every active user adds to the monthly bill
Self-serve: pick a trade template at signup, import your roster from CSV
Self-serve for small teams; implementation support for enterprise
Eleven trades: hotels, restaurants, retail, clinics, security, cleaning, fitness, beauty, logistics, support desks, dispatch centers
Broad – hospitality, healthcare, retail, services, enterprise
Built in – structured hand-over notes attached to every shift
Shift notes and news feed; structured hand-over depth varies
Monthly, cancel anytime; cancelling never deletes your data and it stays yours to export
Monthly or annual per-user subscription
Where Deputy is strong
Deputy serves larger operations: demand-based auto-scheduling, wage and fair-workweek compliance by jurisdiction, time & attendance with biometric options, HR integrations. A 400-person operation across three states has problems Deputy is built for.
Its compliance engine – predictive scheduling laws, break rules, premium calculations – is the kind of machinery a head office is right to want.
Where Schedio is different
Schedio works at the other end of that scale: the working day, today, live. One screen shows coverage and gaps; the outgoing shift leaves a structured note; swaps and covers run themselves with optional approval. It is designed to be read without training.
Per-user pricing costs the most for exactly the teams shift work runs on – big rosters, part-timers, seasonal waves. Schedio's $49 per location means a 60-person hotel pays the same as a 6-person clinic, and the bill does not change when you hire.
Switching
Moving from Deputy is a roster export and an import. Get your people and a typical week into a CSV, and Schedio imports them with a row-by-row preview – nothing lands until you confirm it.
The 14-day trial needs no card, so the usual path is to run Schedio alongside your current tool for a week or two and let your shift leads decide. If you leave, cancelling never deletes your data – it stays yours to export, and a deleted workspace has a 30-day window to undo before it’s erased.
Common questions
Is Schedio a Deputy replacement for a large enterprise?
Honestly: if you need jurisdiction-level compliance automation or biometric time capture, no – that is Deputy territory. If what you need is live coverage, scheduling and hand-offs per site, Schedio does that at a flat price per location.
How does per-location pricing compare to per-user?
A flat $49 per location is usually ahead once a site passes roughly a dozen people, and it keeps getting better as you staff up. There is no math to redo when the roster changes.
Does Schedio do auto-scheduling?
Schedio builds weeks from templates and computes coverage gaps against the staffing levels you set per department and hour. It fills the schedule quickly, but it does not claim demand forecasting from sales or traffic data.
See your own schedule in it.
14 days free, no card. Import your roster from a CSV and compare mornings.
Start a 14-day trial