Restaurant staff scheduling
Restaurants run on two clocks: the front-of-house clock (covers, sections, VIP) and the kitchen clock (prep, the out-of-stock list, the busiest hours). Schedio is restaurant staff scheduling software that keeps both clocks visible, so a server going home doesn't take half the context with them.
How a day runs
10:40 am, Tuesday. Dana opens the dashboard before line-up: six front-of-house for lunch, four in the kitchen – and Marco's section empty, because Marco called in sick at 9:15. The shift went up as an open shift from Dana's phone while the espresso machine warmed up. By 10:55 Priya has claimed it. No text messages, no whiteboard, no phoning people one by one.
At 4 pm the lunch crew hands off. The closing lead reads the hand-over note instead of collecting the same details in person: short rib is off the menu, the party of twelve moved to 7:30, the walk-in door is sticking again and the repair is booked for Thursday. Three lines, time-stamped, signed.
At close, the note for tomorrow's opener takes ninety seconds to write. Nobody relays the day from memory in a group chat at midnight. That's the whole idea: the schedule, the swaps and the hand-off live on one live dashboard you can try without signing up, instead of four different threads.
What it solves
Front-of-house / kitchen split
with section assignments per server, station per cook. Front and back render side by side, so the GM sees one view instead of two spreadsheets.
Shift handover notes
what's off the menu, who reserved the back room, what the GM said at line-up. Notes stay attached to the shift, so Friday's closer can read what Friday's opener flagged.
Real-time alerts
an uncovered station is clearly marked on the dashboard before service, and hits the Slack channel your crew already watches the moment it actually runs short.
Split shifts
one employee covering lunch + dinner with the gap visible to the manager instead of being hard to see in a spreadsheet row.
Roles included by default
Host · Server · Busser · Runner · Bartender · Barback · FoH manager · Prep cook · Line cook · Sous chef · Dishwasher · Head chef · General manager · Assistant manager. Industry template includes common 11–4 / 4–close patterns; adjust in 2 clicks. Your current roster and a typical week import from a CSV, with a row-by-row preview before anything is written.
Common questions
Does Schedio handle split shifts?
Yes. A split shift is two shift blocks on the same day for the same person. Both show on the schedule and the dashboard, and the gap between them is visible to the manager.
Can servers swap shifts themselves?
Yes. A server can offer a shift to the open pool or propose a direct trade with a coworker at the same location. Whether a swap needs a manager's approval before it takes effect is a setting – many GMs keep approval on for weekend covers.
How does the out-of-stock list carry over between shifts?
Put it in the hand-over note. The outgoing shift writes what's off the menu once; the incoming shift reads it on the dashboard when they arrive. Notes are time-stamped and kept with the shift, not scrolled away in a group chat.
Does it replace my POS scheduling add-on?
If the add-on is where your schedule lives, yes – Schedio replaces the grid and adds live coverage and hand-over notes, with your roster imported from a CSV. It doesn't touch your POS sales data, and doesn't try to.
What we deliberately don't do
Payroll. Tipouts. Compliance reports. There are great tools for those and we'd rather point you to them than build partial versions. Schedio is the schedule, the coverage and the hand-off – one plan, $49 a month per location, unlimited staff. If the group also runs a hotel with its own front desk or a retail store, each site is its own location on the same account.
No card · 14 days free · cancel anytime · $49 + tax per location