Scheduling

Creating and editing shifts

Shifts are the building blocks of your schedule. You can add one from scratch, from an empty cell in the grid, or straight from a coverage gap – and the dialog checks the shift before it is saved.

Three ways to start

Click New shift in the Schedule page toolbar.
Click an empty cell in a role's row – the date and role come pre-filled.
Click a dashed open-shift chip and choose Assign someone – the gap's date and time window come pre-filled.

The shift dialog

The dialog is titled "Add shift" for new shifts and "Edit shift" for existing ones. Its fields:

Employee – a dropdown grouped into "Available", "Already working this day" (with their existing times shown), and "Unavailable (day off / time off)". The grouping helps you avoid double-booking someone by accident.
Template (optional) – pre-fills the start and end times from a saved pattern.
Date, Start, and End – if End is earlier than Start, Schedio treats it as an overnight shift crossing midnight. A 23:00 → 07:00 shift counts as 8 hours.
Note (optional) – up to 1,000 characters, for things like "Training shift".
Breaks (optional) – click + Add break to add one or more breaks; each has a length in minutes and a paid/unpaid toggle.

Checks before saving

Schedio checks a few things before saving:

A shift can't exceed 24 hours.
If you pick someone already on shift that day, their existing time is shown so you can judge the overlap.
Your workspace's scheduling rules apply. A rule set to Block shows a red error and the shift isn't saved; a rule set to Warning saves the shift but flags it with a yellow notice.

For example, if Northside Inn blocks shifts with less than 10 hours of rest between them, Maria can't accidentally schedule Liam for a closing shift followed by an early opening.

On the grid

A shift offered to coworkers shows a swap marker while the offer is live, and a shift that pushes someone past their weekly hours is flagged as overtime right on the chip. Schedio isn't a time clock, so shifts aren't marked started, completed, or missed.

Templates

Templates are saved time patterns – Schedio seeds a starter set for your industry, and you can create your own from the templates rail on the Schedule page. Picking a template in the dialog fills in the start and end times, so building a familiar week takes a couple of clicks per shift.