Auto-fill

Auto-fill staffs the week's open coverage for you – it proposes assignments, shows you exactly what it would do, and saves nothing until you publish.

Where to find it

The Draft week button lives in the Schedule toolbar and is available to managers. Clicking it opens the "Draft this week" dialog, which builds a proposed week for you: "We pre-fill open coverage from who usually works each shift and recent weeks – respecting time off, rest rules, and a fair spread of hours. Nothing is saved until you publish."

Preview before anything happens

The draft always previews first. You'll see:

• A summary line – "Filling X of Y open shifts", or "No open coverage this week – nothing to fill." if the week is already covered.
• The proposed assignments, grouped by day: who, what time, which role.
• A "Pending time-off conflict" warning if anyone in the draft has a time-off request still waiting on you – resolve those before you send.
• A "Still open (no one available)" list for the gaps it couldn't fill – those stay as open shifts for you to handle by hand.

Then you choose:

• Discard – nothing happens, the schedule is untouched.
• Publish only – the proposed shifts are created, quietly.
• Publish & notify – the shifts are created and the people on them are told.

What auto-fill respects

Auto-fill does more than put whoever is free into a gap. It works around:

• Days off and time off – nobody is assigned on a day they're unavailable.
• Your scheduling rules – for example, max hours per week and required rest between shifts.
• Fairness – hours are spread across the team rather than piled onto whoever is listed first.
• History – the people who usually work a slot are preferred for it, so the draft tends to keep those people rather than rearranging everyone.
• Pending time off – if someone has a time-off request still waiting for approval, the draft steers around them where it can and flags the clash in the preview, so you don't publish over a request you haven't decided on yet.

So if Liam already has a full week at Northside Inn, auto-fill looks elsewhere before adding more hours for him.

It needs coverage targets

Auto-fill staffs against your coverage targets – that's how it knows what "open" means. If you haven't set any, the dialog tells you: "Set up coverage targets first – that's what auto-fill staffs against." with a link to the Coverage page. See setting up coverage to get targets in place.

A good rhythm

Many teams copy last week as a base, adjust for absences, then run auto-fill to close the remaining gaps. Review the preview and publish.