Time off

The Time off page brings vacation, sick, days off and personal time across the team into one place. Managers approve requests here, and approved time off flows straight into scheduling.

Absence types

Schedio tracks four kinds of absence, each with its own icon and color:

• Vacation
• Sick
• Personal
• Regular days off — weekly recurring days, like Maria never working Sundays. See regular days off.

Two ways to view the team

• Month — a calendar where each absence appears as a bar spanning its dates. On busy days, extra entries collapse into a "+N more" link.
• Timeline — a two-week view with one row per person, grouped by department. Useful for spotting overlaps inside a single team.

In both views, the legend pills double as filters — click a type to show or hide it. The "Away this week" rail lists who's out right now, grouped by department.

Approving requests

When a Staff member requests time off, it lands in the "Pending requests" card and waits for a manager. Review each request and Approve it ("Time off approved.") or decline it ("Request declined."). The requester sees the outcome on their end.

Adding time off as a manager

Click + Add time off and choose:

• One person — record vacation, sick or personal time for a date range. Use this when Liam calls in sick or books a holiday.
• Regular days off — set the whole team's weekly days off in one grid. See regular days off for how the grid works.

What staff can do themselves

Staff manage their own regular days off from their profile. To ask for a day off on a specific shift they're already scheduled for, they request it from the shift itself — see shift change requests.

How time off affects the schedule

Time off isn't just a record — it shapes scheduling:

• When you add a shift, anyone who's away that day appears under "Unavailable (day off / time off)" in the employee picker, so you see at a glance who you shouldn't book.
• Auto-fill won't schedule people during their time off.

That means an approved vacation at Northside Inn keeps Maria off next week's rota automatically — no separate note needed.