The Schedule page

The Schedule page is where you build and run your week: one location at a time, laid out as a grid of roles and days. Everything on it updates live, so you never need to refresh.

Reading the grid

Rows are job roles, grouped by department. Columns are the days of the week. Each cell holds the shifts for that role on that day:

• Solid chips are assigned shifts.
• Dashed chips are open shifts – slots where your coverage is short.

Shift chips show what you need at a glance: the person's name (or Open when no one's assigned yet), a swap arrow when a shift has been offered to coworkers, and an overtime flag when a shift pushes someone past their weekly hours.

The subtitle under the page title gives you a quick count: location · roles staffed · people · open shifts.

Moving between weeks

Use the chevrons in the header to step to the previous or next week. The center button shows the current range (for example, "Mon May 25 – 31") with an offset tag such as THIS WEEK or +2 WEEKS. To return to the current week, click that center button.

Choosing how the grid looks

Two view controls sit above the grid:

• Group – By department or Flat list.
• Sort – Coverage gaps, Role · A to Z, or Most shifts.

Sorting by Coverage gaps moves the rows that need attention to the top, which helps on a busy morning.

Manager tools

If you're an Owner or Manager, the toolbar gives you Auto-fill and New shift, plus a Copy week control for duplicating the week you're on. The ⋮ menu holds Send schedule…, Import from CSV, and Print schedule.

Around the grid you'll also find side panels: shift templates for quick-adding saved time patterns, a summary of today's coverage, and pending swaps.

For the details, see creating and editing shifts, auto-fill, copying schedules, and sending and printing the schedule.

What Staff see

Staff see the whole week read-only – useful for checking who's working alongside them. They can still act on their own shifts: offer a shift for swap, propose a swap with a coworker, or claim a shift someone else has offered. See shift swaps for how that works.

It's always live

Any change – a new shift, a swap, a filled gap – appears for everyone viewing the page the moment it happens. If Maria the front-desk manager assigns a shift at Northside Inn, Liam sees it on his screen right away.