Your team

Managing people

The People page lists everyone at the location — schedulable employees, app users and pending invites in one place. Here's how to find people, edit their details and keep the list tidy.

Finding people

Use the search box (Search by name, email or role…) to filter as you type. Status chips narrow the list further: All, On schedule, Has app access, Invite pending, No job role and Archived.

You can also change how the list is grouped: by Department, By role, or Flat for one continuous list.

The person panel

Click anyone to open their panel. From there you can see and edit:

Name, email and phone
Their app-login role badge — see roles and permissions
Department and Job title — see departments and job titles
Employment type: Full time, Part time, Casual or Contractor
Transfer to another location — their future shifts move along with them
Weekly and one-off unavailability — see regular days off
Private manager notes — free text visible to Owners and Managers only, never to the person or other Staff. These notes are stored encrypted.
Active sign-in sessions, with a sign-out button — useful if someone loses their phone

Bulk actions

Select rows with the checkboxes and a bulk bar appears, letting you archive, transfer or export the selected people in one go.

Archive vs delete

Archiving hides someone from day-to-day lists but keeps their history — past shifts, requests and records stay intact, and you can restore them anytime. Use it when someone leaves but you may want their record later.

Deleting is permanent and is confirmed twice before anything happens. When in doubt, archive.

One person, one record

A person in Schedio can be schedule-only (they appear on the schedule but have no app login), login-only, or both. If you add an employee whose email matches an existing login, Schedio links them into one person automatically — so Liam's shifts and his app account stay together instead of becoming duplicates.

If someone's invite is still pending, you can resend it from their panel.

Add your team — getting everyone in for the first time
Roles and permissions — what Owners, Managers and Staff can do
Departments and job titles — organizing the catalogs behind the People page